MIECHV American Rescue Plan Act (ARP) Reporting Instructions

Background

The American Rescue Plan Act of 2021 (P.L. 117-2) (ARP) added section 511A of the Social Security Act and appropriated $150,000,000 to enable Maternal, Infant, and Early Childhood Home Visiting (MIECHV) Program recipients to address the needs of expectant parents and families with young children in response to the COVID-19 public health emergency. The purpose of the MIECHV Program is to support the delivery of coordinated and comprehensive high-quality and voluntary early childhood home visiting services to eligible families.

HRSA issued approximately $40,000,000 in ARP Act funds in May 2021, with a period of performance from May 1, 2021 through September 30, 2023. The reporting instructions outlined in this document apply to ARP Act funds issued in FY 2021. HRSA anticipates future ARP Act funds to be awarded in early FY 2022. Reporting instructions may be updated at HRSA’s discretion and additional information will be available to support any future changes prior to implementation.

As described in the NoA Terms and Conditions, Awardees will be required to submit:

  • Quarterly progress and performance data collected using the Quarterly Progress Report Template1; and
  • An Annual Performance Report (consolidated across X11 and X10 awards)

1 Note that the quarterly reporting mechanisms and approach may change at HRSA’s discretion. Additional information will support any future changes.

The purpose of this document is to provide awardees with an overview of the reporting requirements including a description of quarterly and annual reports, reporting schedules, and processes for submission. An MIECHV ARP Frequently Asked Questions page has been created to serve as a resource for MIECHV awardees to assist you in completing the various reporting requirements.

X11 Activity Code Quarterly Reporting Requirements and Instructions

Quarterly Progress Reports for ARP funds must include descriptions of the scope of activities consistent with the purposes of the ARP Act award, including updates on progress in achieving project goals and objectives. More details can be found below:

X11 Quarterly Reports - What to report

Effective with the FY 2021 Quarter 3 reporting period (April 1, 2021 – June 30, 2021), awardees receiving ARP funds will be required to submit one quarterly progress report related to project activities and performance. In the future, HRSA plans to collect quarterly performance data through a separate Form 4 performance data report.

Quarterly Progress Reports: The Quarterly Progress Report is a narrative report where awardees will provide details about grant activities related to the allowable uses of funds (i.e., hazard pay and other staff costs, home visitor training, technology, emergency supplies, diaper bank coordination, and prepaid grocery cards). The Quarterly Progress Report also includes a select number of service utilization and staffing measures, which have the potential to change frequently. Awardees who use ARP funds for service delivery and staffing will report that information in their Quarterly Progress Report. HRSA has provided awardees with a template to report this information. Using this template, awardees will first indicate in which areas X11 funds were used during the reporting period (Section A). Awardees who use funds for any of these allowable activities are required to report additional details in Section B of the report. If an awardee does not use funds for one or more allowable activity in a given quarter, they are not required to provide additional information for that activity in Section B.

X11 Quarterly Reports - Where to report

Quarterly Progress Reports, will be submitted through HRSA’s Electronic Handbooks (EHBs) through the Awardee grant folder. Quarterly Progress Reports will be completed using the Quarterly Progress Report Template, a Microsoft Word document template, which awardees will upload through HRSA’s EHB under the grant submissions folder. Additional support for submitting through HRSA’s EHB can be found on the Electronic Handbooks Help and Knowledge Base website.

X11 Quarterly Reports - When to report

Beginning in FY 2021 Quarter 3 (April 1 , 2021 – June 30, 2021), the submission due date associated with ARP funded activities for the X11 Quarterly Progress Reports is 30 days from the last day of the reporting period. Detailed information about reporting periods and dates is included in Table 1.

Reports for X11 funds are distinct from quarterly reports for Formula awards (X10 funds).

Table 1. ARP Quarterly Reporting Timeframes
Fiscal Year Reporting Quarter Data Collection Period Report Submission Period
2021 Q3* April 1–June 30, 2021 July 1–July 31, 2021
2021 Q4 July 1–September 30, 2021 October 1–October 31, 2021
2022 Q1 October 1–December 31, 2021 January 1–January 31, 2022
2022 Q2 January 1–March 31, 2022 April 1–April 30, 2022
2022 Q3 April 1–June 30, 2022 July 1–July 31, 2022
2022 Q4 July 1–September 30, 2022 October 1–October 31, 2022
2023 Q1 October 1–December 31, 2022 January 1–January 31, 2023
2023 Q2 January 1–March 31, 2023 April 1–April 30, 2023
2023 Q3 April 1–June 30, 2023 July 1–July 31, 2023
2023 Q4 July 1–September 30, 2023 October 1–October 31, 2023

*Awardees are required to submit quarterly reports for all activities conducted using ARP funds during the entire period of availability, including the initial (abbreviated) Quarter (FY 2021 Quarter 3), regardless of whether or not an awardee spent grant funds during this timeframe. Submission due dates for FY 2021 Quarter 3 may be adjusted or extended at HRSA’s discretion.

HRSA intends to make additional ARP awards in early FY 2022. At that time, HRSA will provide additional instructions about how to consolidate and report on grant activities across all ARP funded (X11) awards.

X11 Activity Code Annual Reporting Requirements and Instructions

Awardees must provide demographic, service utilization, and select clinical indicators (Form 1) and performance indicator and systems outcome measure (Form 2) performance data for all participants served through X11 grants. These performance data for participants served through ARP funded services will be consolidated across X10 and X11 grants in corresponding fiscal years, and awardees will submit a single Annual Performance Report. MIECHV Annual Performance Reports are due on October 30th of each year covering the reporting period for the prior federal fiscal year.

Section 1 of that report includes demographic, service utilization, and select clinical indicators including: an unduplicated count of enrollees; selected characteristics by race and ethnicity; socioeconomic data; other demographics; numbers of households from priority populations; service utilization across all models; among other measures.

Section 2 of that report includes the performance indicators and systems outcomes measures for all 19 constructs defined by HRSA within each of the six benchmark areas.

Date Last Reviewed:  June 2021