1. Register in Grants.gov
Applicants submitting for any MCH Training Program funding opportunity are required to submit electronically through Grants.gov.
When using Grants.gov you will be able to download a copy of the application package, complete it off-line, and then upload and submit the application via the Grants.gov site.
It is essential that your organization immediately register in Grants.gov and become familiar with the Grants.gov site application process. If you do not complete the registration process you will be unable to submit an application. The registration process can take up to one month.
To be able to successfully register in Grants.gov, it is necessary that you complete all of the following required actions:
- Obtain an organizational Data Universal Number System (DUNS) number
- Register the organization with Central Contractor Registry (CCR)
- Identify the organization's E-Business POC (Point of Contact)
- Confirm the organization's CCR "Marketing Partner ID Number (M-PIN)" password
- Register an Authorized Organization Representative (AOR)
- Obtain a username and password from the Grants.gov Credential Provider
Instructions on how to register, tutorials and FAQs are available on the Grants.gov web site. Assistance is also available 24 hours a day, seven days a week (excluding Federal holidays) from the Grants.gov help desk at firstname.lastname@example.org or by phone at 1-800-518-4726.
Download, complete and submit grant application packages; and check the status of applications submitted via Grants.gov. See www.grants.gov for full details. When using Grants.gov you will be able to download a copy of the application package, complete it off-line, and then upload and submit the face sheet and checklist via the Grants.gov site
3. Helpful Hints & FAQ's
- Register and Apply Online -
HRSA's online application system is designed to maximize data accuracy and speed processing. Multiple individuals may register and collaborate on applications, and institutional data is stored for you to re-use on future applications.
- Submit your Application Early -
Applications submitted after program's deadline will not be accepted.
- What types of institutions can apply?
Public and nonprofit institutions of higher learning, such as colleges and universities.
- Do we need a letter of intent?
Please refer to grant guidance for requirement of letters of intent.
- Where do I find application materials?
You will be able to find application materials on Grants.gov. Grants.gov is the web site that the government is using to inform citizens of grant opportunities and provide a portal for submitting applications to government agencies. Go to www.grants.gov to find and apply for grant opportunities.
4. FAQ's about Grants.gov
- What is Grants.gov?
Grants.gov is the web site that the government is using to inform citizens of grant opportunities and provide a portal for submitting applications to government agencies.
- Is there anything that we need to do immediately, to better prepare for our new grant application or our non-competing continuation grant application?
Yes, make sure that the Authorized Organization Representative at your university has registered the university and himself/herself in Grants.gov. In order to submit your application (new or continuation), your university and your Authorized Organization Representative MUST be registered in Grants.gov. When your Authorized Organization Representative registers in Grants.gov, he/she will receive a Credential User Name and Password which will allow that individual to submit application forms in Grants.gov.
- What are the take home messages about Grants.gov?
Who should I talk to if I have further questions?
- Make sure that the Authorized Organization Representative from your university is registered in Grants.gov NOW. This process can take up to 1 month and it is better to have it out of the way before starting any grant application.
- Read the instructions on Grants.gov carefully and allow time for corrections. Enter information in fields even if it is 0 or the form will remain incomplete. Required fields are highlighted in yellow.
- There are resources available on the Grants.gov web site to help you navigate this new system. Please visit www.grants.gov to access these resources.
- Some business practices will change with the introduction of the new SF 424 R and R Form.
- With the SF 424 you will be reporting faculty and staff time in calendar month equivalents.
- Budget details about subcontracts will now be described in a section of the SF 424 Form called subawards.
- New applications will now fill out detailed budgets for each of the years in the project period. For example grants with 5 year project periods will submit detailed budgets for each of the 5 years.
Please contact your project officer via email. We would like to share answers to questions with everyone via the web site and listserv.
5. Become a HRSA Grant Reviewer
- HRSA Reviewers gain understanding of the grant-making process while enjoying the opportunity to network with colleagues.