Reporting Requirements

The following information is for Division of MCH Workforce Development grantees.

As a current MCHB grantee you have an Annual Grant Reporting requirement that helps MCHB to stay informed about your project and demonstrate the impact of Division of MCH Workforce Development programs.

For information on the Discretionary Grant Information System performance measures and forms, see the “Program-Specific Reporting Measures” drop-down menu below. If you have additional questions, contact your project officer or grants management official. Contact information for program and grants management staff is located on your Notice of Award.

Contents of this page:

Annual Grant Reporting

Each year, as a MCHB grantee, you have annual reporting requirements. All reports must be completed in HRSA's Electronic Handbooks (EHB).

  1. Non-Competing Continuation (NCC) Progress Report: Due in the Spring. You will receive an email through EHB about the format and deadlines for the NCC Progress Report; progress report consists of a narrative description of your progress for the past year.
  2. Annual Performance Report: Due within 120 days of the budget period start date. Collects performance data from the previous budget period.
  3. Federal Financial Status Report (FFR): The report is an accounting of expenditures under the project that year. Financial reports must be submitted electronically through EHB. More specific information is included in your NoA.

Additional Reporting Requirements

In addition to the annual grant reporting detailed above, here is information about additional reporting requirements. Please contact your project officer for more details.

  • New Performance Report: Collects preliminary data for the first year of a new project period and future years. It is due 120 days after the project start date.
  • Final Report: A final report is due within 90 days after the project period ends.  The final report collects program-specific goals and progress on strategies; impact of the overall project; the degree to which the grantee achieved the mission, goal and strategies outlined in the program; grantee objectives and accomplishments; barriers encountered; and responses to summary questions regarding the grantee’s overall experiences over the entire project period.  The final report must be submitted online by awardees in EHB.
  • Project Period End Performance Report: Within 90 days from the end of the project period, grantees are required to electronically submit performance data for the last year of the project period.

Performance Report Forms Information

Division of MCH Workforce Development Grantees will use HRSA EHB to complete a performance report that contains the following types of forms:

  • Financial Forms: used to collect and report on project budget and expenditure data.
  • Program Forms: used to collect project abstracts, project summary data, and demographic data (if applicable).
  • Performance Measure Forms: used to collect performance data. The Division of MCH Workforce Development has selected specific performance measures for its grantees. For each required measure, grant applicants must establish performance objectives at the time of application. Grantees must then report on progress against these objectives each year by providing an annual "indicator" of performance.
  • Additional Data Element Forms-used to collect data unique to the Division of MCH Workforce Development.

EHB Resources

HRSA's Electronic Handbooks

Use HRSA's Electronic Handbooks (EHB) to submit annual continuation applications and complete post award performance measure reporting requirements.


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