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Data Gathering and Reporting Requirements

The following information is for Division of MCH Workforce Development grantees.

As a current MCHB grantee you have Annual Grant Reporting requirements that help demonstrate outcomes and the impact of Division of MCH Workforce Development programs.

For information on the Discretionary Grant Information System performance measures and forms, visit the Performance Reporting Resources page. If you have additional questions, contact your project officer. Contact information for program staff is located on your Notice of Award (NoA).

Annual Grant Reporting

Each year, as a MCHB grantee, you have annual reporting requirements. All reports must be completed in HRSA's Electronic Handbooks (EHB).

  1. Non-Competing Continuation (NCC) Progress Report: You will receive an email through EHB about the format and deadlines for the NCC Progress Report; progress reports consist of a narrative description of your progress for the past year (e.g., accomplishments, barriers, significant changes, plans for the upcoming budget year).
  2. Non-Competing Performance Report: Due within 120 days of the budget period start date in budget year 2 - 4, as applicable. Collects performance measure data from the previous budget period.
  3. Federal Financial Status Report (FFR): The report is an accounting of expenditures under the project that year. Financial reports must be submitted electronically through EHB. Additional information is included in your NoA. Please contact your grants management specialist with questions on the FFR.

Additional Reporting Requirements

In addition to the annual grant reporting detailed above, here is information about additional reporting requirements. Please contact your project officer for more details.

    • New Competing Performance Report: Collects administrative data and performance measure projections, as applicable, for the first year of a new project period and future years. It is due 120 days after the project start date.
    • Final Report: A final report is due within 90 days after the project period ends.  The final report collects program-specific goals and progress on strategies; impact of the overall project; the degree to which the grantee achieved the mission, goal and strategies outlined in the program; grantee objectives and accomplishments; barriers encountered; and responses to summary questions regarding the grantee’s overall experiences over the entire project period.  The final report must be submitted online by awardees in EHB.
    • Project Period End Performance Report: Due within 90 days of the project period. Collect performance measure data for the last year of the project period.

Performance Report Forms Information

Division of MCH Workforce Development Grantees will use HRSA EHB to complete a performance report that contains the following types of forms. All MCHB performance report forms can be viewed here.

  • Financial Forms: used to collect and report on project budget and expenditure data.
  • Program Forms: used to collect project abstracts, project summary data, and demographic data (if applicable).
  • Performance Measure Forms: used to collect performance data. The Division of MCH Workforce Development has selected specific performance measures for its grantees. For each required measure, grant applicants must establish performance objectives at the time of application. Grantees must then report on progress against these objectives each year by providing an annual "indicator" of performance.
  • Additional Data Element Forms-used to collect data unique to the Division of MCH Workforce Development.

Please visit the performance reporting resources page for program-specific performance measure assignments.

EHB Resources

HRSA's Electronic Handbooks

Use HRSA's Electronic Handbooks (EHB) to submit annual continuation applications and complete post award performance measure reporting requirements.

For assistance using the HRSA EHB, please contact the HRSA Call Center at 877-Go4-HRSA / 877-464-4772 or by email at HRSA Call Center

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